Bylaws of the Library School Association
ARTICLE I – Purpose
Section 1 – Name
The name of this organization is the Library School Association.
Section 2 – Purpose
The purpose of the Library School Association is to promote and encourage interest in and support for the School of Library & Information Studies at The University of Alabama; to involve alumni and friends of the School to ensure the continued advancement of the School and the profession; and to improve communication between the School and its alumni and friends.
Section 3 – Membership term
Membership in the Association is based on the calendar year [January-December] and is available to alumni and friends of the School.
ARTICLE II – Board of Directors
Section 1 – Board size and makeup
The Board shall consist of 17 voting members to include the 5 officers and 12 other Board members who shall have overlapping three-year terms of office. Four Board members shall be elected each year to serve in these overlapping terms of office. The Board members shall represent the various constituencies of the School’s alumni and friends. These Board members are limited to two consecutive terms but to be eligible for a second term they must have attended 50% of the Board meetings.
Section 2 – Responsibilities
The Board is responsible for electing the Association’s Board members and officers, for providing direction and leadership for the Association, and for serving as members of the Association’s various committees.
ARTICLE III – Executive Committee and Officers
The Executive Committee is composed of the President, the President-Elect, the Secretary, the Treasurer, the Past President, and three Members-at-Large. The Executive Director and the Associate Director are non-voting Advisory Members of the Executive Committee. The term of office and duties for each position are outlined below. See the LSA Handbook for more information regarding specific tasks performed by each member of the Executive Committee.
President: The President presides at meetings of the Association and has executive responsibility for the performance of the functions of the Association in conformity with the actions of its Board. The term of office for the President is two years.
President-Elect: The President-Elect fulfills the functions of the President in the event of the President’s absence and chairs the Alumni Day Committee. The term of office for the President-Elect is two years, followed by a two-year term as President.
Secretary: The Secretary assists the Association’s Associate Director with the maintenance of minutes and LSA records. Additionally, in the event that both the President and President-Elect are absent, the Secretary performs the functions of the President. The term of office for the Secretary is two years.
Treasurer: The Treasurer assists SLIS personnel with the maintenance of the financial records of the Association. Additionally, in the event that the President, President-Elect, and Secretary are absent, the Treasurer performs the functions of the President. The term of office for the Treasurer is two years.
Past President: The immediate Past President assists in providing leadership for the Association. The term of office for the Past President is two years.
Members-at-Large: The Members-at-Large assist in providing leadership for the Association. The term of office for the three Members-at-Large is two years. These members are limited to two consecutive terms and may be re-appointed by the Board.
Executive Director: The Executive Director is appointed by the School’s Director in consultation with the Executive Committee, has the administrative responsibility for performing the purposes of the Association, and is an Advisory Member of the Executive Committee.
Associate Director: The Associate Director, a member of the School’s administrative staff, has the primary responsibility of maintaining the records of the Association and is an Advisory Member of the Executive Committee.
ARTICLE IV – Meetings
Section 1 – Regular meetings
Board Members, including the Executive Committee, shall meet at least twice each year, with one meeting being the general membership meeting. Any two LSA officers may designate the time and place if the President fails to do so.
Section 2 – Notice of meetings
Notice of meetings will be given to each Board member by letter, telephone, or other electronic means at least ten days in advance of the meeting, and may be called by the President or any two LSA officers as provided in Section 1 of this Article.
Section 3 – Quorum
One-half of the current Board members constitute a quorum for conducting business. Any action approved by the affirmative vote of a majority of the Board members present at a meeting with a quorum shall be considered action by the Board. Actions, including the disbursement of funds raised by the Association, may also be taken without a meeting of the Board by resolution or memorandum approved by two-thirds of the current Board members voting by email. Members may attend and vote at meetings by audio or video conferencing or through other electronic means.
Section 4 – Election procedures
Election of Board members and officers, all of whom shall be members in good standing of the Association, will be held via email prior to the general membership meeting. Current Board members will vote on a slate of four new Board members annually and for new officers biennially in even-numbered years. The terms of office will commence at the general membership meeting. If a Board member becomes an officer of the organization, resigns, or leaves the Board for any reason, then that Board position is deemed to be vacant and the unexpired term will be filled by election via email within 90 days.
ARTICLE V – Dues
Dues shall be paid annually at the beginning of each calendar year and the amount will be determined by the Board.
ARTICLE VI – Committees
The Association’s President may form and dissolve committees as needed to assist in the administration and operation of the Association. Such committees may include, but not be limited to, the following:
Awards Finance Membership Nominating Student Recruitment
ARTICLE VII – Amendments
Section 1 – Amendments
These Bylaws may be amended by a motion, resolution, or memorandum approved by two-thirds of the current Board members.
Section 2 –
Last Updated: April 2, 2005
Revised: June 1, 2009
Revised: October 11, 2013
Revised: April 11, 2014
Corrections posted: April 10, 2017